Office Administrator

Overview

• Provide administrative support to the Operations Manager, ensuring smooth office operations and efficient task completion.
• Handle mailings, including preparation, certification, and tracking for various clients and legal matters.
• Assist with service preparation tasks, including stamped copies and possession dating work.
• Perform miscellaneous tasks such as court retrievals, billing spreadsheets, and furniture movement.
• Support data entry and subpoena preparation, including contacting witnesses and confirming appearances.
• Prepare server packages, match mailing receipts with affidavits, and scan documents into jobs.
• Maintain office equipment, ensuring copiers are functional and stocked with paper.
• Deliver mail to the Post Office and sign corresponding affidavits as needed.
• Adapt to changing circumstances and contribute to team success through proactive problem-solving.

Key Responsibilities & Duties

• Coordinate mailings, ensuring compliance with system indications and tracking requirements.
• Assist the Director of Process Service with service preparation tasks.
• Perform various office tasks, including document scanning, package delivery, and equipment maintenance.
• Support data entry supervisor in preparing subpoenas and coordinating depositions.
• Prepare legal mailings for landlord-tenant and vehicle-related matters.
• Deliver mail to the Post Office, ensuring proper documentation and affidavits are completed.
• Provide excellent customer service and maintain professional relationships with colleagues and clients.
• Contribute to team success by adhering to core values and demonstrating adaptability.
• Perform additional duties as assigned to support office operations.

Job Requirements

• High school diploma or equivalent required; Associate Degree preferred.
• Minimum of 2 years of administrative experience preferred.
• Proficiency in organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to adapt to changing circumstances and work proactively.
• Competency in handling mailings, service preparation, and data entry tasks.
• Commitment to core values, including teamwork, integrity, and innovation.
• Experience in legal or office administration is advantageous.
• Proficiency in using office equipment and software tools.