Administrative Assistant

Overview

• Provide administrative support for community-engaged learning programs, ensuring smooth operations and effective communication with stakeholders.
• Coordinate logistics for courses and projects, including schedules, agreements, and tracking progress.
• Assist in planning and executing events such as Urban Plunge, managing registrations and transportation.
• Maintain accurate records, contact lists, and calendars to support program efficiency.
• Prepare program materials, including guides, presentations, and orientation resources.
• Respond to inquiries from students, partners, and campus departments professionally and promptly.
• Support purchasing and space reservations as needed for program activities.
• Collaborate with faculty and community partners to ensure alignment and successful program execution.

Key Responsibilities & Duties

• Coordinate logistics for community-engaged learning courses and projects, ensuring seamless scheduling and tracking.
• Communicate effectively with faculty and community partners to support program objectives.
• Assist in planning and executing Urban Plunge events, managing registration and materials.
• Maintain and update partner records, contact lists, and meeting notes for program activities.
• Prepare and distribute program materials, including presentations and guides.
• Respond to inquiries from students, partners, and campus departments, providing accurate information.
• Support purchasing and space reservations for program-related needs.
• Collaborate with diverse stakeholders to ensure program success and alignment with goals.

Job Requirements

• Bachelor’s degree or equivalent experience required.
• Minimum of 1 year of administrative experience; 2 years preferred.
• Proficiency in Google Workspace and Microsoft Office applications.
• Strong organizational skills and attention to detail, with ability to manage multiple priorities.
• Excellent communication skills, both written and verbal, for professional correspondence.
• Experience in higher education, community engagement, or nonprofit settings preferred.
• Event planning, volunteer coordination, or database management experience is advantageous.
• Comfort working with diverse stakeholders in a collaborative environment.