Office Manager

Overview

• Serve as the standalone administrator for a dynamic office environment, ensuring smooth daily operations and supporting a team of 25 professionals.
• Coordinate administrative tasks, reception duties, and office management responsibilities to maintain an organized and efficient workspace.
• Collaborate closely with the CFO and hiring manager to manage contracts and vendor relationships effectively.
• Provide exceptional support in procurement, supply management, and general office upkeep.
• Contribute to a positive and collaborative office culture, fostering teamwork and professional growth.
• Work onsite Monday through Friday, with summer work-from-home Fridays for enhanced work-life balance.
• Enjoy comprehensive benefits including PTO, paid holidays, medical coverage, and wellness stipends.
• Participate in training opportunities to develop industry-specific knowledge and administrative expertise.

Key Responsibilities & Duties

• Manage reception duties, including greeting visitors and handling incoming communications professionally.
• Oversee office supplies procurement, inventory management, and vendor coordination to ensure operational efficiency.
• Support contract administration and documentation processes under the guidance of the CFO and hiring manager.
• Maintain a clean and organized office environment, including light housekeeping tasks.
• Coordinate scheduling, meeting arrangements, and event planning for office activities.
• Assist in onboarding new employees and providing administrative support during staff transitions.
• Ensure compliance with office policies and procedures, promoting a secure and productive workplace.
• Contribute to the development of office management strategies and process improvements.

Job Requirements

• Minimum of 3 years of experience in office management or administrative roles, preferably in the construction industry.
• Associate degree or equivalent education; no specific degree required.
• Proficiency in administrative tasks, including scheduling, supply management, and vendor coordination.
• Strong organizational skills with attention to detail and ability to multitask effectively.
• Excellent communication skills to interact with team members, vendors, and visitors professionally.
• Positive attitude, willingness to learn, and adaptability to new challenges.
• Availability to work onsite Monday through Friday, with occasional flexibility for summer schedules.
• Interest in growing within the role, with potential for career advancement in contract/vendor management.