Accounts Payable And Administrative Coordinator

Overview

• Support the accounting department with administrative and accounts payable tasks in an onsite, paper-oriented environment.
• Assist with filing, scanning, and document organization to ensure efficient operations.
• Handle mail-related tasks, including Post Office visits and FedEx coordination.
• Pull expense and vendor-related documents for audits and compliance purposes.
• Draft and edit documents and emails using Microsoft Word and Outlook.
• Enter vendor invoices into SAGE Timberline software; training provided if needed.
• Collaborate with leadership on basic Excel, Word, and PowerPoint projects.
• Utilize basic accounts payable and accounting knowledge, including general ledger familiarity and journal entry understanding.

Key Responsibilities & Duties

• Perform administrative tasks such as copying, scanning, filing, and document organization.
• Manage mail-related activities, including sending and receiving packages and visiting the Post Office.
• Support audit processes by pulling and organizing expense/vendor documents.
• Draft and edit professional documents and emails using Microsoft Word and Outlook.
• Enter vendor invoices into SAGE Timberline software accurately and efficiently.
• Collaborate on projects involving Excel, Word, and PowerPoint for financial and operational leadership.
• Maintain a paper-oriented environment, ensuring proper document handling and organization.
• Provide general support to the accounting department, utilizing basic accounts payable knowledge.

Job Requirements

• Associate of Science (AS) degree or equivalent educational background.
• Minimum of 3 years of experience in a similar administrative or accounts payable role.
• Proficiency in Microsoft Word, Excel, and PowerPoint for document creation and data handling.
• Familiarity with general ledger and journal entries; preferred but not required.
• Comfortable working in a fully onsite environment with a paper-oriented workflow.
• Ability to learn and use SAGE Timberline software for invoice entry.
• Strong organizational skills for managing administrative tasks and supporting audits.
• Effective communication skills for drafting emails and collaborating with leadership.