Administrative Assistant

Overview

• Provide administrative support to two or three principals in a professional services firm.
• Perform duties in a senior administrative assistant capacity, ensuring efficient office operations.
• Handle multiple projects simultaneously with excellent organizational skills and attention to detail.
• Communicate tactfully and professionally in high-demand situations, maintaining confidentiality.
• Utilize advanced proficiency in Microsoft Office Suite for document preparation and management.
• Support local assurance email inbox management and national team administrative tasks.
• Prepare print and bind requests, ensuring timely and accurate completion.
• Contribute to process improvement initiatives within the administrative function.

Key Responsibilities & Duties

• Manage and monitor the local assurance email inbox, ensuring timely responses and organization.
• Provide administrative support to assigned principals and national teams as required.
• Coordinate general office administrative tasks, maintaining efficient workflow.
• Prepare and manage print and bind requests for various projects and presentations.
• Maintain and update office documents using advanced Microsoft Office Suite skills.
• Ensure confidentiality and professionalism in handling sensitive information.
• Collaborate with team members to improve administrative processes and efficiency.
• Assist in organizing meetings, events, and schedules for principals and teams.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of 3 years administrative experience, preferably in a professional services firm.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and oral communication skills with superior grammar and punctuation.
• Strong organizational skills and ability to multitask effectively.
• Ability to work in a deadline-driven environment and manage multiple tasks.
• Demonstrated ability to handle confidential information with discretion.
• Team player with a proactive approach to assisting colleagues and improving processes.