Administrative Assistant

Overview

• Provide essential administrative support to executives, ensuring smooth operations and efficient workflow in a dynamic professional environment.
• Coordinate schedules, meetings, and communications to optimize executive productivity and organizational effectiveness.
• Prepare professional documents, presentations, and reports using advanced Microsoft Office Suite skills.
• Maintain confidentiality and professionalism while managing sensitive information and communications.
• Collaborate with cross-functional teams to support organizational goals and streamline processes.
• Ensure an organized workspace and manage office supplies to enhance operational efficiency.
• Engage professionally with stakeholders, fostering positive relationships and effective communication.
• Adapt to a fast-paced environment, managing multiple tasks and projects with precision and attention to detail.

Key Responsibilities & Duties

• Monitor and manage executive email inboxes, ensuring timely responses and organized communication flow.
• Provide scheduling and coordination support, optimizing executive daily operations and priorities.
• Assist with administrative tasks and project coordination for national and local teams.
• Prepare and organize materials for meetings, presentations, and reports with accuracy and attention to detail.
• Maintain office supplies inventory and ensure workspace organization for operational efficiency.
• Collaborate with team members to streamline processes and enhance productivity.
• Handle confidential information with discretion and professionalism at all times.
• Communicate effectively with clients and team members to address inquiries and concerns.

Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of three years of administrative experience, ideally in a professional services environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills with attention to detail.
• Ability to thrive in a fast-paced environment and meet deadlines consistently.
• Demonstrated ability to handle sensitive information with discretion and professionalism.
• Exceptional customer service skills and ability to work collaboratively with diverse teams.