Office Manager / Executive Assistant

Overview

• Manage office operations and provide executive assistance to senior staff in a dynamic accounting firm environment.
• Ensure smooth daily operations by maintaining supplies, equipment, and administrative processes.
• Support executives with scheduling, email management, and client correspondence.
• Coordinate onboarding processes for new hires, including equipment setup and orientation.
• Utilize QuickBooks and Excel for financial and administrative tasks.
• Maintain a well-organized office environment to enhance productivity and efficiency.
• Collaborate with HR for employee-related processes and reporting.
• Contribute to a professional and welcoming atmosphere for staff and clients.

Key Responsibilities & Duties

• Manage office supplies, equipment, and kitchenette to ensure operational readiness.
• Coordinate schedules and appointments for three executives, ensuring efficient time management.
• Handle client correspondence and email communications with professionalism and accuracy.
• Assist in onboarding new hires, including equipment setup and orientation processes.
• Perform administrative and secretarial tasks, ensuring compliance with organizational standards.
• Utilize QuickBooks for financial tracking and reporting tasks.
• Prepare and maintain Excel spreadsheets for various administrative purposes.
• Collaborate with HR and other departments to support organizational goals.

Job Requirements

• Bachelor of Science in Business Administration or equivalent educational background.
• Minimum of 4 years of office support experience, preferably in an accounting firm.
• Proficiency in QuickBooks and Excel for administrative and financial tasks.
• Strong organizational skills and attention to detail for managing office operations.
• Excellent computer skills and ability to learn new software quickly.
• Fluency in English for effective communication with clients and staff.
• Ability to work on-site during standard business hours (9:00 AM – 5:30 PM).
• Experience in executive assistance and administrative support is highly desirable.