Legal Personnel Assistant

Overview

• Serve as an integral member of the Talent team, supporting various initiatives for attorneys across the organization.
• Provide administrative assistance in attorney evaluation processes, promotions, onboarding, and departure procedures.
• Ensure accurate tracking and documentation of attorney leaves of absence and status changes.
• Prepare employment verifications and maintain personnel records and departmental documents.
• Collaborate with attorneys and other departments on data requests and policy inquiries.
• Maintain confidentiality and demonstrate strong organizational and communication skills.
• Work in a fast-paced environment, showcasing flexibility and problem-solving abilities.
• Contribute to a collaborative team environment, supporting high-level Talent department operations.

Key Responsibilities & Duties

• Support annual and mid-cycle evaluation processes for associates and staff attorneys.
• Assist in the annual attorney promotion process, ensuring accurate documentation.
• Provide onboarding support for lateral and entry-level attorney hires.
• Track attorney leaves of absence, addressing related policy queries.
• Coordinate attorney departure processes, including exit interviews and record maintenance.
• Prepare weekly reports and documentation for Talent directors and managers.
• Maintain and audit departmental documents, intranet pages, and personnel filing systems.
• Collaborate with firm personnel on data requests and policy inquiries.
• Ensure compliance with organizational standards and confidentiality requirements.

Job Requirements

• Bachelor of Arts degree or equivalent experience required.
• Minimum of one year of administrative support experience in professional services or corporate environments.
• Proficiency in Microsoft Office Suite and Windows operating systems.
• Experience with viDesktop platform is a plus.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent oral and written communication skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Collaborative mindset with strong interpersonal skills.
• Flexibility to work additional hours as needed.