Lead impactful initiatives supporting senior executives in a dynamic environment. Enhance organizational efficiency through proactive scheduling and task management. Develop expertise in executive-level operations and professional services.
Executive Assistant
in Professional Services ContractJob Detail
Job Description
Overview
- Provide executive-level support for senior leadership in a fast-paced professional environment.
- Manage schedules, coordinate meetings, and ensure timely communication and follow-ups.
- Handle administrative tasks, including expense reporting and travel arrangements.
- Support operational functions such as staffing coordination and database maintenance.
- Prepare presentations and reports for leadership meetings and initiatives.
- Monitor and organize email correspondence, ensuring efficient workflow.
- Assist with project-related tasks, including document approvals and scheduling.
- Coordinate team events, outings, and networking opportunities.
- Ensure compliance with organizational policies and procedures.
Key Responsibilities & Duties
- Manage executive schedules, coordinate meetings, and track deliverables and deadlines.
- Prepare and submit expense reports and reimbursements using Concur.
- Organize and maintain project-related documents and databases.
- Coordinate travel arrangements and logistics for executives and teams.
- Support staffing processes, including job requisitions and interview scheduling.
- Prepare agendas and record notes for meetings, ensuring actionable follow-ups.
- Assist with preparation of presentations and reports for leadership.
- Monitor and organize email correspondence, ensuring timely responses and follow-ups.
- Coordinate team outings, client events, and networking opportunities.
Job Requirements
- Bachelor of Arts (BA) degree required.
- 5-7 years of experience in fast-paced corporate environments, preferably in architecture, engineering, real estate, or finance.
- Proficient in Concur, Microsoft Office Suite, and scheduling tools.
- Highly organized, proactive, and capable of anticipating needs.
- Strong communication skills and ability to manage multiple priorities.
- Experience in coordinating travel arrangements and logistics.
- Ability to work onsite and adapt to dynamic team environments.
- Familiarity with professional services and executive-level support.
- Knowledge of database management and project coordination.
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