Administrative Assistant

Overview

• Provide essential administrative support in a dynamic office environment during the busy season.
• Assist with mail distribution, phone answering, and document scanning and organization.
• Support daily office operations and ensure smooth workflow processes.
• Work on-site in a professional setting with free parking available.
• Engage with guests and clients at reception, providing a welcoming experience.
• Flexible working hours, accommodating both part-time and full-time schedules.
• Temporary assignment with potential extension beyond April 15th.
• Opportunity to develop organizational and administrative skills in a supportive environment.

Key Responsibilities & Duties

• Manage incoming and outgoing mail, ensuring timely distribution to appropriate recipients.
• Answer phone calls professionally and direct them to the correct departments or individuals.
• Scan and organize confidential client documents, maintaining accuracy and discretion.
• Assist with day-to-day office tasks such as filing, data entry, and scheduling.
• Greet guests and clients at reception, providing excellent customer service.
• Collaborate with team members to ensure efficient office operations during peak periods.
• Support staff members on medical leave by taking on additional responsibilities as needed.
• Maintain a clean and organized reception area and office environment.

Job Requirements

• Bachelor of Arts (BA) degree preferred but not required.
• Minimum of 2 years of administrative experience; 3 years preferred.
• Proficiency in handling confidential documents with discretion and attention to detail.
• Strong organizational skills and ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Comfortable working on-site and engaging with clients and guests.
• Ability to start promptly and adapt to a dynamic work environment.
• Friendly and professional demeanor suitable for reception duties.