Executive Assistant – Private Equity

Overview

• Support senior executives in a dynamic private equity environment, ensuring seamless operations and communication.
• Coordinate schedules, meetings, and travel arrangements with precision and confidentiality.
• Contribute to the efficiency of the executive team by managing administrative tasks effectively.
• Work in a fast-paced financial services setting, requiring adaptability and proactive problem-solving.
• Provide high-level support in a professional and polished manner.
• Collaborate with other executive assistants to maintain consistency and excellence in service.
• Ensure compliance with company policies and procedures in all administrative activities.
• Maintain confidentiality and discretion in handling sensitive information.

Key Responsibilities & Duties

• Manage executive calendars, scheduling meetings, and resolving conflicts proactively.
• Coordinate domestic and international travel arrangements, including itineraries and accommodations.
• Prepare and edit correspondence, presentations, and reports for executive review.
• Handle incoming communications, prioritizing and responding on behalf of executives when necessary.
• Organize and facilitate executive meetings, ensuring all logistics are addressed.
• Maintain and update records, files, and databases for executive reference.
• Collaborate with internal teams to support executive initiatives and projects.
• Provide backup support to other executive assistants as needed.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• Minimum of 10 years of experience in executive assistant roles, preferably in financial services.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills, both written and verbal, with attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Experience in coordinating travel arrangements and managing executive schedules.
• Flexibility to work onsite five days a week with paid overtime opportunities.