Legal Assistant

Overview

• Support attorneys in a hybrid work environment, ensuring efficient legal administrative operations and contributing to a collaborative team.
• Assist in managing legal documents, filings, and client files with accuracy and timeliness.
• Collaborate with attorneys and administrative staff to maintain seamless office functionality.
• Provide training and transition support during staff changes, ensuring continuity in operations.
• Engage in electronic and physical file management, supporting attorneys on-site and remotely.
• Contribute to office supply management and administrative coordination tasks.
• Participate in time entry processes and invoice management for client matters.
• Utilize legal terminology and procedures to support litigation-focused attorneys effectively.

Key Responsibilities & Duties

• Support two attorneys daily and three additional attorneys as needed, ensuring efficient workflow.
• File court documents using New Jersey electronic filing systems accurately and promptly.
• Review, revise, format, and redact legal documents with precision and timeliness.
• Establish and maintain client files in electronic and physical formats, managing offsite storage as required.
• Enter attorney time into electronic systems daily, ensuring accurate record-keeping.
• Respond promptly to emails and phone calls, providing professional and efficient communication.
• Send invoices to Accounting coded with appropriate client matter numbers.
• Order and maintain office supplies, ensuring availability for daily operations.
• Occasionally cover remotely for other administrative assistants in different locations.

Job Requirements

• Bachelor of Arts (BA) degree required, with strong academic background preferred.
• Minimum of 3 years of experience as a legal administrative assistant; 5 years preferred.
• Proficiency in Microsoft Office Suite (Outlook, Word, etc.) and familiarity with Kofax PDF.
• Knowledge of legal terminology, procedures, and electronic document management systems.
• Organized, efficient, and accurate work style with ability to prioritize tasks effectively.
• Experience in time entry processes and invoice management for legal matters.
• Ability to take initiative, ownership of assignments, and meet deadlines consistently.
• Strong communication skills for responding to inquiries and coordinating with attorneys.
• Hybrid work arrangement requiring on-site presence four days a week.