Accounts Payable Coordinator

Overview

• The Accounts Payable Coordinator will oversee invoice processing, vendor communication, and purchase order management, ensuring accurate and efficient financial operations.
• This role involves managing high-volume invoice processing, maintaining coding systems, and ensuring compliance with accounting principles.
• You will act as a liaison between vendors and the organization, resolving discrepancies and ensuring smooth operations.
• The position requires proficiency in AP software, attention to detail, and strong organizational skills.
• This is an on-site role offering stability and opportunities for professional growth.
• The role demands expertise in accounts payable processes and familiarity with purchasing systems.
• You will contribute to maintaining accurate financial records and supporting the organization's operational efficiency.

Key Responsibilities & Duties

• Process and review 200-500 invoices weekly, ensuring accuracy and compliance with purchase orders.
• Verify vendor invoices for completeness and accuracy, utilizing manual and automated tools.
• Maintain and apply internal coding systems for tracking debit and credit invoices.
• Manage invoice approval workflows, ensuring timely processing and reporting.
• Act as a liaison with vendors to resolve discrepancies and ensure tax compliance.
• Generate, revise, and manage purchase orders within the system as needed.
• Prepare reports on invoice statuses, including paid, pending, and unprocessed invoices.
• Collaborate with internal teams to ensure smooth financial operations and compliance.

Job Requirements

• Bachelor’s degree in a relevant field and 5+ years of accounts payable experience.
• Proficiency in Microsoft Office Suite and AP software such as Nexus Payables and MRI.
• Strong understanding of accounting principles and purchasing systems.
• Excellent written and verbal communication skills for effective collaboration.
• Exceptional organizational skills with the ability to manage multiple tasks.
• Attention to detail and problem-solving abilities to ensure accuracy.
• Experience in high-volume invoice processing and vendor management.
• Ability to work on-site and contribute to a dynamic team environment.