Executive Assistant

Overview

• Serve as a temporary Executive Assistant supporting high-level executives in a fast-paced environment.
• Coordinate complex calendars and travel arrangements for executives and stakeholders.
• Handle confidential information with discretion and professionalism.
• Draft, proofread, and finalize correspondence and documents accurately.
• Organize meetings, events, and logistics ensuring seamless execution.
• Prepare detailed itineraries, agendas, and expense reports promptly.
• Collaborate with internal and external stakeholders to maintain operational efficiency.
• Support a dynamic sales team with high-volume tasks and priorities.

Key Responsibilities & Duties

• Manage executives' calendars, scheduling meetings, and resolving conflicts proactively.
• Coordinate domestic and international travel arrangements with detailed planning.
• Compose and edit professional correspondence and presentations.
• Develop and maintain organizational systems to enhance team productivity.
• Prioritize and manage incoming communications, responding appropriately.
• Organize and facilitate executive meetings and events effectively.
• Prepare accurate expense reports and adhere to company policies.
• Collaborate with C-suite members and external partners professionally.

Job Requirements

• Bachelor's degree in Arts or related field required.
• Minimum of 8 years of experience as an Executive Assistant; 10 years preferred.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management skills with attention to detail.
• Experience in financial industry or similar fast-paced environments preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to handle confidential information with integrity and discretion.
• Strong research skills and ability to utilize online resources effectively.