Receptionist

Overview

• Provide temporary receptionist coverage for a professional organization, ensuring smooth operations until permanent staff is onboarded.
• Serve as the first point of contact for visitors and callers, delivering excellent customer service.
• Handle administrative tasks, including scheduling appointments and managing correspondence.
• Maintain a professional and welcoming front desk environment.
• Collaborate with internal teams to ensure seamless communication and coordination.
• Support office operations by managing incoming and outgoing mail and deliveries.
• Assist with event coordination and preparation as needed.
• Ensure compliance with company policies and procedures while representing the organization professionally.

Key Responsibilities & Duties

• Answer and direct phone calls, providing accurate information to inquiries.
• Greet visitors and ensure their needs are promptly addressed.
• Maintain appointment schedules and coordinate meeting arrangements.
• Handle administrative tasks such as data entry and document preparation.
• Manage office supplies inventory and place orders as necessary.
• Coordinate with vendors and service providers for office maintenance.
• Ensure the reception area is organized and presentable at all times.
• Support team members with ad hoc tasks and projects as required.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background.
• Minimum of 2 years of experience in a receptionist or administrative role.
• Proficiency in Microsoft Office Suite and other office management tools.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Professional demeanor and ability to maintain confidentiality.
• Availability for immediate start and flexibility to work on-site.