Executive Assistant To Svp, Legal Affairs And General Counsel

Overview

• Provide executive-level support to senior leadership in a dynamic, remote environment.
• Coordinate complex schedules, travel arrangements, and high-priority meetings across multiple time zones.
• Manage confidential information and ensure seamless communication with internal and external stakeholders.
• Support legal, finance, and compliance departments within a biotech/pharma setting.
• Utilize advanced Microsoft Office skills to prepare reports, presentations, and documentation.
• Collaborate with the EA team to ensure continuity and coverage during absences.
• Adapt working hours to accommodate global time zones and diverse stakeholder needs.
• Contribute to the organization’s mission by supporting leadership in delivering impactful results.

Key Responsibilities & Duties

• Provide executive assistance to VP, SVP, and C-suite executives, ensuring efficient operations.
• Manage complex calendars, scheduling meetings, and coordinating logistics for domestic and international travel.
• Organize leadership meetings, conferences, and high-priority sessions using virtual collaboration tools.
• Liaise with internal teams, external partners, and stakeholders to facilitate seamless communication.
• Process invoices, reconcile expenses, and maintain accurate financial records.
• Ensure compliance with organizational policies and health and safety guidelines.
• Provide coverage for other executive assistants during absences, ensuring continuity.
• Support corporate events, ad-hoc meetings, and interviews as required.

Job Requirements

• Bachelor’s degree in arts, science, or healthcare-related fields preferred.
• Minimum 7 years of experience as an executive assistant; 9 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience in biotech/pharma industry and supporting legal and finance departments.
• Strong organizational, time management, and multitasking skills.
• Ability to handle confidential information and prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Flexibility to adapt working hours for global time zones.