Accounts Payable And Administrative Coordinator

Overview

• Support the accounting department with administrative tasks, including filing, scanning, and document preparation, in an onsite, paper-oriented environment.
• Assist with accounts payable processes, including vendor invoice entry and communication via phone and email.
• Perform bank reconciliations and support audit preparation by pulling expense and vendor-related documents.
• Draft and edit documents in Word and Excel, and create presentations in PowerPoint as needed.
• Collaborate with financial and operational leadership to complete various projects and tasks.
• Learn and utilize SAGE Timberline software for vendor invoice entry, with training provided.
• Support the Controller/CFO with administrative and operational tasks as required.
• Handle FedEx labels and shipments, ensuring timely sending and receiving of packages.

Key Responsibilities & Duties

• Enter vendor invoices into accounting software, ensuring accuracy and compliance with procedures.
• Perform bank reconciliations and assist with accounts payable processes.
• Draft and edit documents, emails, and presentations using Microsoft Office tools.
• Pull and organize expense/vendor-related documents for audits and reporting.
• Communicate effectively with vendors via phone and email to resolve inquiries.
• Assist with administrative tasks such as filing, scanning, and copying documents.
• Create and manage FedEx labels for shipments, ensuring proper handling.
• Collaborate with accounting and operational teams to support department goals.

Job Requirements

• Associate of Science (AS) degree or equivalent education required.
• Minimum of 3 years of experience in accounts payable or administrative roles.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Basic knowledge of accounting principles, including debits, credits, and general ledger.
• Excellent communication skills for vendor interactions and team collaboration.
• Ability to adapt to a paper-oriented environment and handle administrative tasks.
• Willingness to learn SAGE Timberline software for invoice processing.
• Comfortable working onsite Monday through Friday, 9:30 AM to 5:30 PM.