Project Coordinator

Overview

• Serve as a Project Coordinator for special projects, ensuring smooth execution of tasks and deadlines.
• Coordinate project requirements, procure materials, and manage vendor communications effectively.
• Utilize Microsoft Excel and ERP systems to maintain accurate data and track project progress.
• Assist in updating distribution lists and tracking changes in project details.
• Collaborate with teams to resolve issues related to fixtures and shipments.
• Ensure project documentation is accurate and up-to-date within client platforms.
• Maintain attention to detail in all aspects of project coordination and execution.
• Work in a hybrid environment with flexible hours and potential for permanent placement.

Key Responsibilities & Duties

• Gather and organize information for new and retrofit projects, creating detailed spreadsheets.
• Update smart sheets and track changes to ensure accurate project information.
• Upload tracking data and planograms to client platforms for shipment updates.
• Resolve fixture and shipment issues by coordinating with vendors and internal teams.
• Estimate project requirements and source specialized materials as needed.
• Follow up with vendors to track ordered materials and align delivery schedules.
• Utilize VLOOKUP and Excel functions to manage data efficiently.
• Assist in maintaining and updating distribution lists for client brands.

Job Requirements

• Bachelor of Arts (BA) degree required, with relevant project coordination experience.
• Minimum of 3 years of experience, with 4 years preferred.
• Proficiency in Microsoft Excel, including VLOOKUP functions.
• Experience with ERP systems such as Microsoft Dynamics Business Central preferred.
• Knowledge of Ariba and Corrigo platforms is advantageous.
• Strong attention to detail and organizational skills.
• Ability to work effectively in a hybrid environment with flexible hours.
• Excellent communication skills and professional presentation.