Receptionist

Overview

• Provide front desk coverage and administrative support in a professional office environment.
• Act as the first point of contact for clients and visitors, ensuring a positive impression.
• Coordinate office operations, including inventory management and vendor relations.
• Assist with scheduling resources and managing correspondence effectively.
• Support technical needs such as video conferencing and device troubleshooting.
• Collaborate with management on special projects and event planning.
• Maintain office systems and ensure smooth operational workflows.
• Contribute to a dynamic team environment, providing assistance as needed.

Key Responsibilities & Duties

• Manage reception and front desk operations, ensuring professional interactions.
• Monitor and replenish office and pantry supplies, placing orders as required.
• Handle phone calls, emails, letters, and packages efficiently.
• Coordinate resource scheduling using Microsoft Outlook.
• Oversee vendor relations, facilities staff, and building maintenance personnel.
• Manage off-site inventory of records and books.
• Support office repairs and maintenance in collaboration with vendors.
• Assist in planning and coordinating events and special projects.
• Provide technical assistance with office systems and devices as needed.

Job Requirements

• Bachelor of Arts (BA) degree preferred, but not mandatory.
• 1-2 years of experience in a similar administrative role.
• Proficiency in Microsoft Office Suite and video conferencing tools like Teams/Zoom.
• Strong verbal and written communication skills.
• Effective time management and organizational skills.
• Ability to manage postage services and office systems efficiently.
• Detail-oriented, proactive, and motivated individual.
• Comfortable with occasional light lifting and physical tasks.
• Familiarity with managing vendor relations and office repairs.