Billing Specialist

Overview

• The Billing Specialist will manage invoicing processes, ensuring accuracy and compliance with company policies and client agreements.
• Collaborate with internal teams and external clients to resolve billing issues effectively and promptly.
• Maintain organized billing records and documentation to support financial audits and reporting.
• Support the finance team in month-end and year-end close processes, ensuring timely completion.
• Contribute to the improvement of billing systems and processes for enhanced efficiency.
• Process payroll for union employees prior to billing, ensuring compliance with regulations.
• Work onsite in a collaborative environment, engaging with team members and stakeholders.

Key Responsibilities & Duties

• Prepare and issue accurate invoices based on contracts, services rendered, or project milestones.
• Review billing data for accuracy and completeness prior to invoicing.
• Resolve billing discrepancies and respond to client billing inquiries promptly.
• Maintain billing records and documentation in compliance with company policies.
• Collaborate with the Controller to support month-end and year-end close processes.
• Identify and implement improvements to billing processes and systems.
• Process payroll for union employees prior to billing, ensuring accuracy and compliance.

Job Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 3–5 years of experience in billing, accounts receivable, or similar finance roles.
• Proficiency in accounting or billing software such as QuickBooks, NetSuite, or SAP.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong understanding of billing procedures and financial documentation.
• Excellent attention to detail and strong analytical skills.
• Ability to manage multiple priorities and meet deadlines effectively.
• Strong communication and problem-solving abilities to address billing issues.