Accounts Payable

Overview

• Perform detailed review and processing of accounting transactions in Accounts Payable areas.
• Ensure compliance with firm policies for invoice coding, approval, and payment processing.
• Manage vendor payment methods including USD, foreign currency, wire transfer, check, or ACH direct deposit.
• Utilize electronic imaging systems for invoice uploads and ensure accurate recordkeeping.
• Process manual invoices and verify General Ledger, client/matter, and vendor information accuracy.
• Reconcile vendor statements monthly and investigate outstanding items.
• Maintain cross-coverage skills for vendor setup and payment processing across US offices.
• Collaborate with management on additional responsibilities as assigned.

Key Responsibilities & Duties

• Verify invoice coding, vendor information, and control totals for payment processing.
• Ensure vendors enroll in ACH programs to minimize check payments.
• Upload vendor information into accounting systems and verify data accuracy.
• Process specialized downloads and prepare input documentation for system uploads.
• Investigate and resolve discrepancies in vendor statements during monthly reviews.
• File completed tasks from the Accounts Payable mailbox efficiently.
• Collaborate with team members to maintain operational efficiency in a fast-paced environment.
• Ensure adherence to firm policies and procedures in all Accounts Payable processes.

Job Requirements

• Minimum 2 years of experience in accounting or accounts payable, preferably in a law firm.
• Proficiency in Excel and Word, with strong analytical and computer skills.
• Highly organized, detail-oriented, and capable of working independently.
• Strong oral and written communication skills are essential.
• Ability to thrive in a fast-paced environment and manage multiple tasks effectively.
• High School Diploma/GED required; Associate degree preferred.
• Experience with electronic imaging systems and vendor management programs is advantageous.