Receptionist

Overview

• Serve as the first point of contact in a professional corporate setting.
• Manage reception area and meeting suite to ensure high standards.
• Coordinate meeting room bookings and logistics for seamless operations.
• Handle correspondence, courier arrangements, and administrative tasks.
• Collaborate with the Office Manager on facilities and vendor coordination.
• Provide guidance and support to visiting staff and contractors.
• Maintain discretion and professionalism in all interactions.
• Contribute to special projects and initiatives with ownership.

Key Responsibilities & Duties

• Welcome guests, clients, and colleagues with professionalism and warmth.
• Ensure reception and shared spaces are immaculate and well-stocked.
• Manage incoming calls and messages with accuracy and efficiency.
• Coordinate logistics for meetings and events to ensure smooth execution.
• Handle correspondence and courier arrangements promptly.
• Assist with facilities maintenance and vendor coordination.
• Liaise with building security for guest and contractor access.
• Support visiting staff with desk allocations and workplace guidance.

Job Requirements

• Bachelor's degree strongly preferred for this mid-level role.
• Minimum of 3 years experience in corporate reception or front-of-house roles.
• Proficiency in Microsoft Office Suite and similar systems.
• Excellent written, verbal, and phone communication skills.
• Polished presentation, integrity, and discretion are essential.
• Ability to collaborate effectively and solve problems independently.
• Approachable and client-focused attitude with pride in delivering excellence.