Executive Assistant / Marketing Coordinator

Overview

• Serve as an Executive Assistant and Marketing Coordinator to support high-level executives in a dynamic e-commerce environment.
• Coordinate scheduling, calendar management, and information flow for the Chief Marketing Officer and senior marketing leaders.
• Manage domestic and international travel arrangements, including flights, accommodations, and expense management.
• Provide administrative support, including handling confidential materials and exercising discretion in business interactions.
• Assist with marketing project management for events, media, and partnerships as required.
• Organize and lead staff and business meetings with internal and external stakeholders.
• Create and maintain executive-level marketing presentations and reports.
• Contribute to special projects and administrative tasks, ensuring alignment with organizational goals.
• Embody marketing standards such as innovation, integrity, and calculated risk-taking.

Key Responsibilities & Duties

• Coordinate and manage scheduling, calendars, and information flow for senior marketing executives.
• Arrange and oversee domestic and international travel logistics, including accommodations and expense tracking.
• Provide high-level administrative support, ensuring confidentiality and professionalism in all interactions.
• Support marketing projects, including event planning, media coordination, and partnership management.
• Organize and facilitate meetings, collaborating with internal teams and external vendors.
• Develop and maintain executive-level presentations and marketing documentation.
• Participate in special projects and administrative initiatives to support organizational objectives.
• Maintain professionalism and discretion while handling sensitive business materials and communications.
• Promote marketing standards and contribute to a culture of innovation and integrity.

Job Requirements

• Bachelor’s degree in Marketing or a related discipline preferred.
• Minimum of 5 years’ experience in executive support or administrative roles.
• At least 2 years’ experience in marketing or account management within a marketing agency.
• Proficient in Microsoft Office, with strong presentation creation skills.
• Demonstrated ability to maintain confidentiality and professionalism in all interactions.
• Strong organizational and time management skills, capable of multitasking effectively.
• Excellent communication skills, with a customer service-oriented approach.
• Willingness to travel up to 25% domestically and internationally.
• Self-motivated and detail-oriented, with the ability to work independently and collaboratively.