Accounts Receivable Specialist

Overview

• Support accounts receivable operations in a contract role, ensuring efficient billing, collections, and tenant communication processes.
• Collaborate with treasury and leasing teams to streamline payment applications and invoice preparation.
• Handle tenant inquiries, disputes, and delinquency concerns, fostering positive relationships and effective communication.
• Prepare and post invoices for taxes, insurance, and utilities, ensuring accuracy and compliance.
• Utilize ERP systems for transaction management and reporting, maintaining data integrity.
• Assist with final invoices for vacating tenants and monthly rent statements, supporting leasing operations.
• Maintain tracking spreadsheets and perform reconciliations to ensure operational efficiency.
• Contribute to additional projects and duties, demonstrating adaptability and teamwork.

Key Responsibilities & Duties

• Generate reports and process vendor invoices for tenant bill-backs, ensuring accurate billing.
• Post late fees and manage credits, adjustments, and charges as required.
• Prepare and post overtime electric readings, ensuring timely tenant notifications.
• Apply daily check payments and prepare deposit slips, collaborating with treasury operations.
• Handle tenant collections, disputes, and delinquency concerns, supporting overall collections efforts.
• Process allocated labor invoices and bill-backs in ERP systems, ensuring compliance.
• Assist leasing teams with final invoices and monthly rent statements.
• Update and reconcile tracking spreadsheets, maintaining data accuracy and operational efficiency.

Job Requirements

• Associate of Arts (AA) degree in accounting, finance, or business administration required.
• Minimum of 3 years of experience in accounts receivable or financial operations.
• Proficiency in ERP systems such as MRI, Yardi, or JD Edwards preferred.
• Strong knowledge of lease terms, AR billing processes, and financial systems.
• Excellent MS Office and Excel skills for reporting and data management.
• Team-oriented with strong communication skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience in commercial real estate accounts receivable is highly desirable.