Executive Assistant

Overview

• Provide administrative and project coordination support to senior leadership in a hybrid work environment.
• Assist with program management tasks, including organizing meetings and managing workflows.
• Support research, writing, and proofreading for articles, speeches, and reports.
• Coordinate schedules, travel arrangements, and expense reporting using advanced tools.
• Collaborate with interns and contribute to team projects and initiatives.
• Work closely with leadership to ensure timely responses to inquiries and requests.
• Engage in special projects and additional duties as assigned by senior staff.
• Contribute to the organization’s mission through effective administrative support and research.

Key Responsibilities & Duties

• Organize meetings and maintain systems to streamline workflow for program management.
• Manage schedules and calendars using Microsoft Outlook and Zoom platforms.
• Prepare travel arrangements and expense reports using Concur software.
• Draft correspondence, screen emails and calls, and ensure professional responses.
• Conduct research and provide writing support for organizational materials and reports.
• Assist with intern supervision and contribute to team development efforts.
• Handle special projects and urgent tasks as assigned by leadership.
• Maintain confidentiality and discretion with sensitive information.

Job Requirements

• 5-7 years of executive-level administrative support experience in relevant industries.
• Bachelor’s degree or equivalent experience required; High School Diploma/GED minimum.
• Proficiency with Microsoft Office Suite, Zoom, Concur, Salesforce, and other tools.
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent written and verbal communication skills with attention to detail.
• Commitment to diversity, equity, and inclusion principles.
• Flexibility to work paid overtime for urgent projects and deadlines.
• Passion for the organization’s mission and ability to work in a team-oriented environment.