Program Assistant

Overview

• Support program operations and administrative tasks in a collaborative environment, ensuring smooth execution of initiatives and organizational goals.
• Assist in payroll services, ensuring accurate data processing and timely submissions while maintaining confidentiality.
• Collaborate with team members to achieve program objectives and enhance operational efficiency.
• Maintain precise records and documentation, adhering to organizational policies and compliance standards.
• Provide exceptional customer service to internal and external stakeholders, fostering positive relationships.
• Contribute to the development and implementation of program strategies and initiatives.
• Support the team in achieving operational excellence and effectiveness through proactive contributions.
• Ensure compliance with organizational policies and procedures, promoting a culture of accountability.

Key Responsibilities & Duties

• Perform administrative tasks including data entry, record maintenance, and documentation management.
• Assist in payroll processing, ensuring accuracy and adherence to deadlines.
• Coordinate with team members to streamline program operations and enhance workflow efficiency.
• Respond to inquiries and provide information to stakeholders, ensuring clarity and support.
• Prepare reports and summaries to support organizational decision-making and strategic planning.
• Organize and manage program-related documentation, ensuring accessibility and accuracy.
• Support the implementation of program strategies and initiatives to achieve organizational goals.
• Ensure adherence to organizational standards and regulations, maintaining compliance and integrity.

Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 1 year of relevant experience; 5 years preferred for enhanced proficiency.
• Proficiency in administrative tasks and payroll processing, with strong attention to detail.
• Excellent organizational and time-management skills to handle multiple responsibilities effectively.
• Ability to work on-site and collaborate effectively with team members and stakeholders.
• Strong communication and interpersonal skills to foster positive relationships and teamwork.
• Commitment to maintaining confidentiality and ensuring data security.
• Familiarity with organizational policies and compliance standards for operational excellence.