Administrative Assistant

Overview

• Provide administrative support to the HR team, including onboarding communications and daily operations.
• Assist the VP of HR and CHRO with scheduling and documentation tasks.
• Maintain organized records and ensure smooth office operations.
• Support employee engagement initiatives and recognition programs.
• Coordinate onboarding processes and manage employee file systems.
• Handle confidential information with discretion and professionalism.
• Contribute to a welcoming and inclusive workplace environment.
• Collaborate with HR leadership to ensure compliance and efficiency.

Key Responsibilities & Duties

• Support HR operations by scheduling meetings, interviews, and trainings.
• Assist with onboarding and offboarding processes, including document collection and system updates.
• Manage employee records and ensure accurate documentation in HRIS systems.
• Coordinate administrative aspects of benefits, training, and compliance activities.
• Track and organize HR documentation for accuracy and compliance.
• Provide administrative support for employee engagement and recognition initiatives.
• Assist with logistics for trainings, information sessions, and engagement meetings.
• Maintain confidentiality and uphold professional standards in all tasks.

Job Requirements

• Associate’s degree or coursework in Human Resources, Business Administration, or related field.
• 1–3 years of administrative experience, preferably in Human Resources.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Prior experience in Human Services, Healthcare, or Nonprofit environments preferred.
• Excellent time management and multitasking abilities.
• Commitment to the mission and values of the organization.