Receptionist

Overview

• Provide front desk coverage for a short-term contract role within a professional environment.
• Serve as the first point of contact for clients and visitors, ensuring a welcoming experience.
• Support office administration tasks, including inventory management and vendor coordination.
• Assist in scheduling resources and maintaining office systems for operational efficiency.
• Collaborate with team members on special projects and event planning as needed.
• Provide basic technical support for office equipment and conferencing tools.
• Opportunity to gain experience in a dynamic, client-focused environment.

Key Responsibilities & Duties

• Manage reception and front desk operations, ensuring smooth daily functioning.
• Coordinate office repairs and maintenance with building staff and vendors.
• Maintain inventory of office supplies and place orders as necessary.
• Handle phone calls, emails, and correspondence with professionalism.
• Schedule resources and manage calendars using Microsoft Outlook.
• Provide technical support for office systems, including printers and video conferencing tools.
• Assist in planning and coordinating events and special projects.
• Support colleagues and management with administrative tasks as needed.

Job Requirements

• Bachelor of Arts (BA) degree preferred; equivalent experience considered.
• Minimum of 1 year of experience in a similar or related role.
• Proficiency in Microsoft Office Suite and video conferencing tools.
• Strong verbal and written communication skills with attention to detail.
• Ability to manage multiple tasks effectively and prioritize workload.
• Familiarity with postage systems and courier services (USPS, FedEx, UPS).
• Comfortable with occasional light lifting and physical tasks.
• Customer service orientation and proactive problem-solving skills.