Recruiting Coordinator

Overview

• Support the recruitment team with administrative tasks, including data entry and scheduling interviews.
• Assist in reviewing resumes and coordinating reference checks for potential hires.
• Maintain tracking spreadsheets for interview schedules and candidate pipelines.
• Handle general HR administrative duties, such as updating vacancy reports and processing hiring paperwork.
• Create job postings for residential departments and coordinate with HR teams.
• Interact with staff and candidates to ensure smooth recruitment processes.
• Provide support in tracking employee referral award programs and other recruitment initiatives.
• Contribute to maintaining a professional and organized recruitment environment.

Key Responsibilities & Duties

• Review applicant resumes and shortlist candidates for interviews.
• Schedule interviews and send out invitation emails to selected applicants.
• Maintain and update spreadsheets with interview and hiring information.
• Track and collect monthly vacancy updates from residential departments.
• Initiate hiring paperwork and send welcome emails to new hires.
• Conduct reference checks for new hires and track referral awards.
• Create and forward job postings to HR and relevant departments.
• Assist in general HR administrative tasks and recruitment coordination.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 1 year of experience in administrative or recruitment roles.
• Preferred 3 years of experience in HR or recruitment coordination.
• Strong interpersonal skills and ability to interact effectively with staff and candidates.
• Proficiency in data entry and spreadsheet management.
• Tech-savvy with experience in handling recruitment software and tools.
• Excellent phone disposition and communication skills for conducting reference checks.
• Ability to manage multiple tasks in a fast-paced environment.