Event Project Manager

Overview

• Manage and coordinate event programs for the marketing department, ensuring seamless execution and stakeholder satisfaction.
• Collaborate with internal teams and external agencies to deliver high-quality events aligned with organizational goals.
• Provide expertise in event operations, including venue selection, logistics, and compliance with regulations.
• Support marketing initiatives through bespoke event programs and hospitality-focused field marketing strategies.
• Ensure all events adhere to health, safety, and accessibility standards while maintaining environmental considerations.
• Offer flexible working hours and manage occasional weekend tasks as required.
• Travel up to 30% for event planning and execution purposes.
• Contribute to the success of the Insurance Marketing business through effective event planning and execution.

Key Responsibilities & Duties

• Serve as the project manager for assigned event programs, ensuring timely delivery and effective stakeholder communication.
• Coordinate logistics with venues, hotels, contractors, and production teams to ensure seamless event execution.
• Manage functional areas such as food and beverage, transportation, and temporary staffing.
• Ensure compliance with all applicable laws, regulations, and organizational policies.
• Provide operational expertise in accessibility, health and safety, and environmental design for events.
• Collaborate with marketing teams to align event objectives with business goals.
• Proactively resolve challenges and adapt to shifting priorities during event planning and execution.
• Maintain strong interpersonal relationships with stakeholders across the organization.

Job Requirements

• Minimum of 6 years of experience in live event planning and execution within agency or corporate environments.
• Bachelor’s degree in event management, hospitality, marketing, or a related field preferred.
• Proficiency in project management with a proven ability to multitask and resolve challenges independently.
• Strong communication and interpersonal skills for effective stakeholder management.
• Preferred certifications: CMP, CSEP, or CMM.
• Experience in field marketing and sales-oriented event programs is advantageous.
• Flexibility to travel up to 30% and work occasional weekends as required.
• Commitment to delivering high-quality events that meet organizational standards and objectives.