Legal Assistant

Overview

• Support litigation practice group with administrative tasks and document preparation.
• Assist attorneys and paralegals with conflict checks and engagement letters.
• Maintain calendars, contact lists, and coordinate meetings and conferences.
• Prepare business development materials, including presentations and proposals.
• Review and ensure accuracy of monthly billing and compliance with engagement terms.
• Upload documents and correspondence adhering to firm procedures.
• Coordinate CLE training classes and manage administrative duties.
• Provide proofreading support for grammatical and typographical errors.
• Adapt to a fast-paced environment with changing priorities and deadlines.

Key Responsibilities & Duties

• Perform conflict checks and prepare related documentation with accuracy.
• Support attorneys with calendar management and meeting arrangements.
• Coordinate travel arrangements and expense reimbursements.
• Assist in business development activities, including client follow-ups.
• Review billing for accuracy and adherence to special terms.
• Proofread and prepare documents for internal and external communication.
• Ensure compliance with firm procedures for document management.
• Provide administrative support for CLE training coordination.
• Adapt to dynamic work environments and prioritize tasks effectively.

Job Requirements

• Bachelor’s degree preferred with 2+ years of relevant experience.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Strong organizational and analytical skills with attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple tasks and adapt to changing priorities.
• Demonstrated teamwork and client-service-oriented approach.
• Flexibility to work overtime as needed in a fast-paced environment.
• Experience in administrative support within a legal or professional setting.
• Keen eye for proofreading and ensuring document accuracy.