Office Coordinator

Overview

• Provide administrative and operational support to office leadership and employees in a dynamic, fast-paced environment.
• Coordinate office operations, including supplies management, mail handling, and meeting logistics.
• Support the General Manager and team with scheduling, visitor management, and office access protocols.
• Ensure smooth day-to-day office functionality, including equipment maintenance and kitchen stocking.
• Assist with document storage preparation and invoice processing tasks.
• Collaborate with other departments to address general office needs and provide additional support.
• Participate in cross-training activities with the current Office Manager for seamless transition.
• Opportunity for potential conversion to a permanent role based on performance and internal changes.

Key Responsibilities & Duties

• Manage office operations, including supplies, mail, catering orders, and visitor management.
• Coordinate meeting logistics, including scheduling and setup using Outlook and other tools.
• Handle incoming and outgoing mail, packages, and document storage preparation.
• Maintain office access protocols, including key fobs and guest check-ins.
• Assist with invoice processing and general administrative tasks.
• Support the General Manager and office leadership with executive-level assistance.
• Ensure office equipment functionality and maintain a stocked kitchen environment.
• Collaborate with other departments to address emerging office needs.

Job Requirements

• High School Diploma or GED required; additional certifications are a plus.
• Minimum of 2 years of administrative experience; 4 years preferred.
• Proficiency in MS Word, Outlook, and Teams; strong technical skills are essential.
• Excellent customer service, communication, and organizational skills.
• Ability to work onsite Monday through Friday in a secure office environment.
• Professional demeanor with strong attention to detail and reliability.
• Proactive approach to tasks and ability to stay engaged during light workloads.
• Comfortable in a fast-paced environment with a strong work ethic.