Billing Specialist

Overview

• Support billing operations for a leading organization, ensuring compliance with industry standards and partner instructions.
• Prepare and process high volumes of invoices, addressing compliance issues effectively and efficiently.
• Collaborate with attorneys, clients, and colleagues to resolve billing-related inquiries and concerns.
• Handle special projects and respond promptly to internal and external billing requests.
• Ensure accurate and timely transmission of invoices via e-billing platforms.
• Maintain confidentiality of sensitive client, matter, and financial information.
• Adapt to dynamic priorities and work demands in a hybrid work environment.
• Contribute to a collaborative team supporting high-value client accounts.

Key Responsibilities & Duties

• Monitor unbilled inventory for assigned matters to ensure timely billing and reporting.
• Generate billing reports and perform detailed analysis to ensure accuracy and compliance.
• Review client guidelines and verify draft invoices for adherence to standards.
• Process transfers, write-offs, and adjustments as required by billing protocols.
• Prepare and finalize monthly and transactional bills for attorney review and approval.
• Collaborate with partners and legal staff to resolve billing issues promptly and effectively.
• Ensure successful transmission and tracking of invoices via e-billing platforms.
• Report comprehensively to management on assigned objectives and responsibilities.
• Assist with special projects and maintain organized billing files and documentation.

Job Requirements

• Associate of Science degree required; Bachelor’s degree preferred in related fields.
• Minimum of 2 years of billing experience in a professional services firm; 4 years preferred.
• Proficiency in e-billing platforms and resolving submission issues effectively.
• Advanced Excel skills, including VLOOKUP and PivotTables, for data analysis.
• Strong organizational skills and attention to detail in billing operations.
• Ability to work independently and collaboratively in a team-oriented environment.
• Flexibility to adapt to changing priorities and work demands in a hybrid setting.
• Willingness to work overtime to meet deadlines and manage workload effectively.
• Excellent communication skills for interacting with attorneys, clients, and colleagues.