Legal Secretary

Overview

• Provide comprehensive legal secretarial support in a dynamic litigation environment, ensuring seamless operations and high-quality document management.
• Collaborate with attorneys during all phases of litigation, offering administrative and organizational assistance.
• Prepare, proofread, and file legal documents, including audits, pleadings, and discovery materials.
• Maintain and update case databases, ensuring accurate tracking of case statuses and relevant information.
• Coordinate attorney schedules, client meetings, and travel arrangements to optimize efficiency.
• Assist in trial preparation, including organizing exhibits, indexing discovery, and preparing trial binders.
• Contribute to the firm's success by managing high volumes of client files and ensuring confidentiality.
• Support the transition to hybrid work arrangements, maintaining productivity and communication.

Key Responsibilities & Duties

• Format legal documents using advanced Microsoft Word features, including Styles, TOA, and TOC.
• Summarize case details and prepare comprehensive reports for attorneys and clients.
• Conduct research and fact investigation to support case development and strategy.
• Draft, proofread, and finalize legal documents, ensuring accuracy and compliance.
• File documents electronically with courts, adhering to deadlines and procedural requirements.
• Manage attorney calendars, coordinate meetings, and arrange travel logistics.
• Organize and maintain exhibits, briefs, and appendices for litigation proceedings.
• Assist with trial preparation, including binder creation and exhibit indexing.

Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on legal studies preferred.
• Minimum of 5 years of legal secretarial experience, with 7 years preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with e-Filing systems and litigation documentation processes.
• Strong organizational skills and ability to manage multiple deadlines effectively.
• Knowledge of motions, discovery, evidence, and litigation procedures.
• Excellent writing and communication skills with attention to detail.
• Flexibility to work beyond regular hours and adapt to hybrid work arrangements.