Executive Assistant

Overview

• Provide high-level executive support to senior executives in a dynamic, remote environment.
• Coordinate complex schedules, travel arrangements, and meetings across multiple time zones.
• Collaborate with internal teams and external stakeholders to ensure seamless operations.
• Maintain confidentiality and professionalism while managing sensitive information.
• Support corporate events, leadership meetings, and high-priority sessions.
• Adapt working hours to accommodate global time zones and business needs.
• Assist with financial tasks, including invoice management and expense reconciliation.
• Contribute to a collaborative and inclusive team environment.

Key Responsibilities & Duties

• Manage complex executive schedules, ensuring efficient time management and prioritization.
• Coordinate domestic and international travel logistics, including visas and accommodations.
• Organize and facilitate virtual and in-person meetings using various platforms.
• Liaise with VIPs, government bodies, healthcare professionals, and collaborators.
• Prepare and manage invoices, purchase orders, and expense reports.
• Provide administrative support for corporate events and leadership sessions.
• Ensure compliance with organizational policies and health and safety guidelines.
• Collaborate with the EA team to support organizational activities and initiatives.

Job Requirements

• Minimum 7 years of experience as an Executive Assistant, preferably in biotech/pharma.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and time management skills with attention to detail.
• Ability to manage confidential information and prioritize tasks effectively.
• Experience coordinating travel logistics and working across time zones.
• High School Diploma or GED required; degree in science or healthcare preferred.
• Excellent written and verbal communication skills.
• Flexibility to adapt to global time zones and dynamic work environments.