Receptionist

Overview

• Provide front desk coverage and administrative support in a professional office environment.
• Act as the first point of contact for clients, staff, and vendors.
• Ensure smooth daily operations by managing office systems and supplies.
• Coordinate office repairs and maintenance with vendors and building staff.
• Support company operations by maintaining office systems such as printers and copiers.
• Assist with scheduling, event planning, and special projects as needed.
• Provide technical support for video conferencing and basic IT services.
• Maintain inventory of office supplies and manage procurement processes.
• Collaborate with management and other departments to ensure operational efficiency.

Key Responsibilities & Duties

• Manage reception and front desk operations, ensuring a welcoming environment.
• Handle phone calls, emails, and correspondence with professionalism and efficiency.
• Coordinate resource scheduling using Microsoft Outlook.
• Oversee vendor relationships and coordinate facility maintenance.
• Support office systems and equipment, including printers and copiers.
• Assist with event planning and execution, ensuring successful outcomes.
• Maintain off-site inventory and ensure proper recordkeeping practices.
• Provide technical assistance for video conferencing and Apple devices.
• Collaborate with colleagues on special projects and administrative tasks.

Job Requirements

• Bachelor of Arts (BA) degree preferred but not required.
• 1+ years of experience in a similar administrative or receptionist role.
• Proficiency in Microsoft Office and video conferencing tools like Teams or Zoom.
• Strong verbal and written communication skills with attention to detail.
• Ability to manage time effectively and prioritize tasks efficiently.
• Experience with postage systems like USPS certified, FedEx, UPS, and Pitney Bowes.
• Technical proficiency with basic IT support for office equipment.
• Capability to lift light items occasionally as part of office duties.
• Ability to work on-site in a professional office setting.