Executive Assistant

Overview

• Support executive leadership in a luxury jewelry company with administrative and operational tasks.
• Coordinate logistics, inventory management, and production processes to ensure seamless operations.
• Prepare materials for client appointments and manage schedules in a fast-paced environment.
• Provide executive support including email management, travel arrangements, and document preparation.
• Ensure office operations run smoothly with effective organization and supply management.
• Collaborate with manufacturers and photographers for production and marketing needs.
• Handle logistics for trade shows and PR events, ensuring timely preparation and execution.
• Maintain high standards of detail orientation and adaptability to changing priorities.

Key Responsibilities & Duties

• Manage domestic and international shipments, ensuring accurate tracking and documentation.
• Oversee inventory control, including logging goods and tracking movement across stages.
• Prepare materials and presentations for client viewings and appointments.
• Coordinate jewelry production timelines, quality control, and final delivery processes.
• Ensure proper coordination of items for photography and marketing purposes.
• Organize logistics for trade shows and PR events, maintaining schedules and materials.
• Manage office operations, supplies, and workspace organization.
• Provide executive support with scheduling, correspondence, and travel arrangements.

Job Requirements

• High School Diploma or GED required; operations background preferred.
• Minimum 7 years of experience, with 10 years preferred in relevant roles.
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Proactive and detail-oriented with a solution-focused approach.
• Experience in logistics, inventory management, and executive support functions.
• Effective communication skills and ability to collaborate with diverse teams.
• Flexibility to adapt to changing schedules and priorities.
• Proficiency in office management and operational coordination tasks.