Facilities Coordinator

Overview

• Coordinate general maintenance and repair tasks for corporate facilities, ensuring optimal functionality and safety.
• Manage scheduling and execution of preventative maintenance for systems and equipment.
• Oversee emergency repairs and liaise with vendors to resolve issues promptly.
• Ensure office spaces are clean, functional, and ready for daily operations.
• Support access control by managing card access systems for employees.
• Coordinate special events, including setup and breakdown of rooms and spaces.
• Maintain vendor contracts and renewals, ensuring compliance and centralized record-keeping.
• Develop and maintain a centralized system for managing keys and furniture arrangements.
• Collaborate with building engineers and contractors to complete required tasks effectively.

Key Responsibilities & Duties

• Coordinate maintenance and repair activities for electrical, HVAC, lighting, and safety systems.
• Schedule and oversee preventative maintenance tasks for building systems and equipment.
• Manage vendor relationships and ensure compliance with contractual obligations.
• Process invoices and renew maintenance contracts through vendor management systems.
• Conduct inspections of shared spaces and coordinate necessary repairs.
• Organize and oversee special events setup and breakdown activities.
• Maintain centralized databases for vendor contracts, certificates, and facility records.
• Assist with furniture and equipment arrangements to meet operational needs.
• Support the development and execution of a comprehensive facilities maintenance program.

Job Requirements

• Bachelor of Arts degree required, preferably in a related field.
• Minimum of 1 year of experience in facilities coordination or related roles.
• Proficiency in managing maintenance schedules and vendor relationships.
• Strong organizational skills and ability to work autonomously.
• Familiarity with building management systems and safety protocols.
• Excellent communication skills and personable demeanor.
• Ability to manage databases and centralized records effectively.
• Willingness to travel occasionally for work-related purposes.
• Commitment to punctuality and resourcefulness in daily tasks.