Executive Assistant And Office Manager

Overview

• Support senior leadership and manage office operations in a hybrid role blending executive assistance and office management responsibilities.
• Coordinate calendars, travel, and meetings for multiple executives, ensuring seamless scheduling and logistics.
• Serve as the primary liaison for internal teams and external contacts, maintaining discretion and professionalism.
• Plan and execute internal events, investor meetings, and team offsites with precision and creativity.
• Manage office equipment, supplies, and vendor relationships to ensure smooth daily operations.
• Collaborate with HR and Technology for onboarding and offboarding processes, including workstation setup and equipment management.
• Draft, edit, and format presentations, reports, and correspondence for internal and external use.
• Handle expense reports, invoice processing, and office budget management with accuracy and timeliness.

Key Responsibilities & Duties

• Coordinate executive schedules, travel arrangements, and meeting logistics to optimize time management.
• Plan and execute internal and external events, ensuring all details are managed effectively.
• Maintain office equipment, inventory, and supplies, ensuring functionality and availability.
• Oversee vendor relationships, including sourcing, negotiating, and maintaining service agreements.
• Manage office budget and collaborate with Finance to control costs related to operations and events.
• Support HR and Technology teams with onboarding and offboarding processes, including equipment setup and returns.
• Draft and format professional documents, presentations, and correspondence for leadership and team use.
• Assist with small-scale projects and initiatives, ensuring timely follow-up and execution.

Job Requirements

• Bachelor’s degree in Arts or related field required.
• Minimum of 5 years of experience in executive assistance and office management roles.
• Preferred 8 years of experience in similar positions within professional environments.
• Proficiency in Salesforce CRM and other office management tools.
• Strong organizational and multitasking skills to manage diverse responsibilities effectively.
• Excellent communication and interpersonal skills for liaising with internal and external stakeholders.
• Experience in event planning and execution, including logistics and creative aspects.
• Ability to maintain discretion and professionalism in handling sensitive information.