Legal Administrative Assistant

Overview

• Support attorneys in managing complex real estate transactions, ensuring seamless execution and compliance with legal standards.
• Coordinate schedules, meetings, and deadlines to optimize attorney-client engagements and workflow efficiency.
• Prepare, proofread, and organize legal documents, including contracts, leases, and closing binders.
• Maintain case files and documentation, ensuring accessibility and proper organization for all legal matters.
• Collaborate with clients, lenders, and opposing counsel to facilitate effective communication and transaction progress.
• Contribute to a dynamic legal environment with opportunities for professional development and growth.
• Adapt to a hybrid work arrangement, balancing on-site and remote responsibilities effectively.
• Leverage your expertise to enhance the efficiency and success of legal operations within the organization.

Key Responsibilities & Duties

• Proofread and prepare legal documents, ensuring accuracy and adherence to legal standards.
• Manage case files, maintaining organization and accessibility for attorneys and clients.
• Coordinate closing logistics, including scheduling, signature collection, and document distribution.
• Assist attorneys with post-closing activities, including preparation of closing binders and documentation.
• Schedule and coordinate meetings, appointments, and deadlines to support legal operations.
• Maintain attorney calendars, expense reports, and memberships for efficient workflow management.
• E-file pleadings in state and federal courts as required, ensuring compliance with filing protocols.
• Collaborate with clients, lenders, title companies, and opposing counsel to facilitate seamless transactions.

Job Requirements

• Bachelor's degree in a relevant field or equivalent professional experience.
• Minimum of 5 years of administrative support experience in real estate or transactional legal practice.
• Proficiency in Microsoft Office Suite and document management software.
• Strong understanding of real estate transactions and associated documentation requirements.
• Experience with e-filing pleadings in state and federal courts.
• Excellent verbal and written communication skills, with a client-focused approach.
• Ability to adapt to shifting priorities and thrive in a fast-paced environment.
• Detail-oriented with a commitment to delivering exceptional client service and operational excellence.