Legal Administrative Assistant

Overview

• Support the Accounting department with administrative and bookkeeping tasks in a temporary-to-permanent role.
• Prepare and distribute high-volume legal correspondence and client invoices accurately and professionally.
• Assist with municipal refund payments and billing processes during peak periods.
• Collaborate with a cohesive team in a supportive environment.
• Utilize Microsoft Office Suite, Excel, and QuickBooks for administrative tasks.
• Ensure compliance with standardized processes and templates.
• Maintain strict attention to detail and confidentiality in client-facing documents.
• Opportunity for growth and conversion to a permanent position based on performance.

Key Responsibilities & Duties

• Prepare, review, and distribute legal correspondence, invoices, and refund letters.
• Coordinate mailings and electronic distribution of client-facing documents.
• Assist with processing municipal refunds and maintaining accurate documentation.
• Support bookkeeping tasks such as payment processing and reconciliations.
• Prepare basic financial schedules and reconciliations during peak periods.
• Ensure accuracy and quality control in all administrative processes.
• Collaborate with team members to meet departmental goals and deadlines.
• Self-review work to ensure compliance with firm standards and client confidentiality.

Job Requirements

• Bachelor of Science in Business Administration or equivalent education.
• Minimum of 2 years of administrative experience; 3 years preferred.
• Proficiency in Microsoft Office Suite, Excel, and QuickBooks.
• Strong written communication skills and attention to detail.
• Experience in a law firm or legal services environment is a plus.
• Ability to manage repetitive tasks efficiently and accurately.
• Comfort with high-volume correspondence and structured processes.
• Commitment to quality control and confidentiality in client-facing documents.