Executive Assistant

Overview

• Provide high-level executive support to two Managing Partners in a dynamic hedge fund environment.
• Manage both professional and personal priorities with discretion and efficiency.
• Coordinate office operations, vendor relationships, and building management tasks.
• Prepare meeting materials, presentations, and correspondence for executive-level engagements.
• Handle scheduling, travel arrangements, and calendar management for senior executives.
• Support a fast-paced, high-pressure environment with professionalism and adaptability.
• Maintain confidentiality and discretion in all tasks and communications.
• Contribute to the growth and efficiency of the organization through proactive support.

Key Responsibilities & Duties

• Manage complex calendars, scheduling meetings and coordinating travel arrangements for two Managing Partners.
• Prepare detailed meeting materials, presentations, and correspondence for executive-level engagements.
• Oversee office operations, including vendor relationships and building management coordination.
• Handle select personal tasks for Managing Partners, ensuring confidentiality and efficiency.
• Organize and maintain files, records, and databases for streamlined administrative processes.
• Assist with expense reporting and light bookkeeping tasks as required.
• Act as a gatekeeper, prioritizing communications and ensuring timely responses.
• Adapt to changing priorities and work independently with minimal supervision.

Job Requirements

• Minimum 15 years of experience as an Executive Assistant in financial services or a similar environment.
• Bachelor of Arts (BA) degree preferred but not required.
• Proficiency in Microsoft Office Suite and scheduling tools.
• Exceptional organizational, time-management, and communication skills.
• Ability to work well under pressure in a fast-paced environment.
• Highly professional, discreet, and trustworthy with a proactive mindset.
• Experience in office management and vendor coordination is advantageous.
• Flexibility to adapt to changing priorities and occasional after-hours work.