Senior Payroll Specialist

Overview

• Ensure accurate and timely processing of full-cycle weekly payroll for contingent workforce.
• Maintain compliance with federal, state, and local payroll regulations and standards.
• Collaborate with employees to address payroll inquiries and manage support email.
• Review and validate personnel timesheets using electronic time and attendance software.
• Audit payroll changes to ensure accuracy and compliance with company policies.
• Process payroll taxes and support new tax registrations as required.
• Handle deductions, vacation, sick, and holiday payouts efficiently.
• Generate weekly payroll reports and assist with special projects as assigned.
• Maintain confidentiality and uphold professional standards in payroll operations.

Key Responsibilities & Duties

• Process weekly payroll accurately and meet established deadlines.
• Respond to employee inquiries regarding payroll matters within 24 hours.
• Approve direct deposit requests promptly every morning.
• Review and process personnel timesheets by 3pm daily.
• Audit payroll data to ensure error-free processing and compliance.
• Prepare and submit tax reports by established deadlines.
• Generate weekly billing reports and close payroll processes by Friday.
• Support management with special projects and reporting needs.
• Maintain confidentiality and professionalism in all payroll activities.

Job Requirements

• Bachelor of Science (BS) degree in a relevant field is required.
• Minimum of 3 years of payroll processing experience; 6 years preferred.
• Proficiency in electronic time and attendance software is essential.
• Strong knowledge of federal, state, and local payroll regulations.
• Exceptional attention to detail and ability to meet strict deadlines.
• Experience with payroll tax processing and reporting is required.
• Ability to handle confidential information with discretion and professionalism.
• Excellent communication skills to address employee inquiries effectively.
• Proficiency in Microsoft Office Suite, particularly Excel, is advantageous.