Part-Time Office Manager

Overview

• Manage daily office operations in a dynamic environment, ensuring smooth functionality and organization.
• Coordinate with building management for service requests, access cards, and guest notifications.
• Oversee inventory management, including office supplies, coffee, and snacks replenishment.
• Facilitate hoteling requests and maintain visitor logs for seamless office operations.
• Organize building events, meetings, and catering requests to support team collaboration.
• Answer calls from the main office number and monitor mail delivery effectively.
• Liaise with cleaning contractors to maintain a clean and professional workspace.
• Accept deliveries and coordinate with building services for furniture and equipment needs.

Key Responsibilities & Duties

• Interface with building management for service requests, including repairs and temperature adjustments.
• Coordinate furniture, equipment, and seat assignments with building services team.
• Order and manage inventory for office supplies, coffee, and snacks.
• Handle hoteling requests and maintain accurate visitor logs.
• Organize and facilitate building events, meetings, and catering requests.
• Answer calls from the main office number and monitor mail delivery.
• Coordinate with cleaning contractors to ensure workspace cleanliness.
• Accept deliveries and manage related logistics efficiently.

Job Requirements

• Associate of Arts (AA) degree or equivalent education required.
• Minimum of 2 years of experience in office management or related roles.
• Proficiency in using office management tools and systems.
• Strong organizational and multitasking skills to manage daily operations.
• Effective communication skills for interfacing with building management and contractors.
• Ability to manage inventory and coordinate logistics efficiently.
• Experience in event organization and catering coordination preferred.
• Availability to work on-site during specified hours.