Hospitality Assistant

Overview

• Support the daily operations of office pantries and dining areas across multiple locations.
• Assist with food preparation, stocking supplies, and maintaining cleanliness standards.
• Coordinate lunch orders, deliveries, and meeting setups for staff and events.
• Handle administrative tasks, including data entry, expense reporting, and document updates.
• Ensure timely resolution of issues related to food delivery and pantry operations.
• Collaborate with hospitality vendors and staff to meet operational needs.
• Maintain inventory levels and escalate repair needs to facilities teams.
• Design and upload presentation slides for dining room monitors using software tools.
• Compose instructional guides and signage to support hospitality operations.

Key Responsibilities & Duties

• Prepare and organize lunch deliveries, ensuring proper setup and cleanup.
• Maintain cleanliness of pantries, refrigerators, and dining areas.
• Monitor and replenish pantry supplies, including snacks and cleaning products.
• Assist in special event setups, including food deliveries and room arrangements.
• Perform data entry tasks related to lunch orders and inventory tracking.
• Respond to staff inquiries and provide professional communication support.
• Create and distribute meeting agendas and minutes for team discussions.
• Compose and update hospitality documents and procedures as needed.
• Submit expense reports and manage administrative tasks using software tools.

Job Requirements

• Bachelor of Arts (BA) degree required for the position.
• Minimum of 1 year of experience in hospitality or catering roles.
• Ability to lift 30+ pounds and work on feet for extended periods.
• Proficiency in computer and phone communication skills.
• Strong organizational and multitasking abilities under pressure.
• Comfortable with cleaning tasks and maintaining operational standards.
• Experience with data entry and administrative tasks preferred.
• Excellent interpersonal skills, demonstrating tact and diplomacy.
• Flexibility to work across multiple locations and shifts as needed.