Grants Administrator

Overview

• Manage the full lifecycle of grantmaking processes, ensuring compliance and efficiency to support the foundation's mission.
• Serve as a liaison among grantees, program staff, and leadership to facilitate communication and collaboration.
• Provide administrative support to the foundation team, including scheduling and event planning.
• Maintain and update the grants database for accurate records and reporting purposes.
• Coordinate proposal reviews, board materials, and grant documentation to ensure timely processing.
• Prepare grant agreements, budgets, and reports for leadership review and approval.
• Support logistics for meetings, including agenda preparation and follow-up actions.
• Assist with expense reporting and liaise with the finance team for accurate tracking.

Key Responsibilities & Duties

• Administer all aspects of the grantmaking process, ensuring compliance with IRS and foundation regulations.
• Coordinate and manage logistics for foundation events, including venue, catering, and guest list management.
• Maintain the grants database for accurate records and reporting purposes.
• Prepare grant agreements, budgets, and reports for leadership review and approval.
• Manage the President's calendar and coordinate travel arrangements for the team.
• Plan and execute small in-house and offsite events such as team meetings and executive lunches.
• Handle meeting logistics, including agenda preparation, materials distribution, and follow-up actions.
• Liaise with IT support to troubleshoot technical issues as needed.

Job Requirements

• Bachelor’s degree required, preferably in a relevant field.
• Minimum of 5 years of experience in grants administration or a similar role.
• Proficiency with grants management systems and database software.
• Strong organizational and attention-to-detail skills for managing complex processes.
• Excellent communication skills to effectively liaise with stakeholders.
• Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
• Familiarity with compliance regulations related to grantmaking processes.
• Experience in event planning and logistics coordination is preferred.