Residential Operations Coordinator

Overview

• Support the daily operations of multiple private residences within a family office environment.
• Coordinate vendors, service providers, deliveries, and appointments to ensure seamless operations.
• Assist with purchasing, procurement, and tracking household goods and services.
• Perform administrative tasks, including calendar management and maintaining organized records.
• Monitor inventory levels and maintain databases to ensure adequate household supplies.
• Run errands and provide on-site support at residences as needed.
• Collaborate with household staff and internal team members to address operational needs.
• Maintain strict confidentiality and discretion in all tasks and communications.

Key Responsibilities & Duties

• Coordinate daily operations and manage vendor relationships for multiple residences.
• Track and reconcile purchases, ensuring proper categorization and record-keeping.
• Assist with invoice processing and credit card transaction reconciliation.
• Maintain digital and physical filing systems for property and household records.
• Monitor inventory levels and coordinate replenishment with household staff.
• Provide on-site support, including deliveries, pickups, and errands.
• Support ad hoc projects and research tasks as directed by the family office.
• Collaborate with internal teams to ensure operational efficiency and timely task completion.

Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• 2–5 years of relevant experience in family office, household, hospitality, or similar environments.
• Proficiency in Outlook, Excel, Word, and standard office tools and software.
• Strong organizational and time management skills with attention to detail.
• Ability to work independently and adapt to changing priorities and urgent requests.
• Discreet and trustworthy, with a commitment to maintaining privacy and confidentiality.
• Valid driver’s license preferred for reliable transportation between locations.
• NYC-based with flexibility for occasional extended work hours and travel.