Assistant Project Coordinator

Overview

• Support project management activities, ensuring timely execution and delivery of assigned tasks in a hybrid work environment.
• Collaborate with teams to gather information for new and retrofit projects, maintaining accurate records and spreadsheets.
• Monitor updates in project tracking tools, ensuring data accuracy and timely adjustments as required.
• Coordinate material procurement and vendor communication to align deliveries with project schedules.
• Assist in resolving shipment and fixture issues, maintaining smooth project workflows.
• Collaborate with stakeholders to update distribution lists and ensure alignment with project requirements.
• Provide administrative support, leveraging tools like Microsoft Excel and ERP systems for efficient operations.
• Contribute to special projects, demonstrating strong attention to detail and organizational skills.

Key Responsibilities & Duties

• Gather and organize project-specific information, creating detailed and accurate spreadsheets for tracking purposes.
• Update and maintain project tracking tools, ensuring all changes are accurately reflected.
• Upload shipment tracking data and planograms into Excel and client platforms.
• Resolve issues related to fixtures and shipments, coordinating with vendors and stakeholders.
• Estimate project requirements and procure necessary materials for successful execution.
• Follow up with vendors to track ordered materials and coordinate delivery schedules.
• Source specialized materials based on unique project needs and specifications.
• Collaborate with teams to update distribution lists for client brands, ensuring accurate information dissemination.

Job Requirements

• Bachelor of Science (BS) degree required, preferably in a related field.
• Minimum of 3 years of relevant experience, with 4 years preferred.
• Proficiency in Microsoft Excel, including VLOOKUP functions, is highly desirable.
• Experience with ERP systems such as Microsoft Dynamics Business Central or similar platforms preferred.
• Familiarity with project management tools like SmartSheet, Ariba, and Corrigo is advantageous.
• Strong organizational skills and attention to detail are essential for success.
• Ability to work in a hybrid environment, demonstrating flexibility and adaptability.
• Excellent communication skills to effectively collaborate with teams and vendors.