Logistics Coordinator

Overview

• Manage daily operations and administrative functions of the workspace ensuring a safe and productive environment.
• Coordinate preventative and reactive maintenance for building systems including HVAC, electrical, and plumbing.
• Oversee vendor relationships and facility-related expenditures to ensure compliance and quality standards.
• Facilitate office moves, seating reconfigurations, and furniture setups while maintaining updated floor plans.
• Monitor and reorder office, kitchen, and maintenance supplies ensuring operational readiness.
• Perform regular inspections to ensure compliance with OSHA and local safety regulations.
• Reconcile billings against service contracts and resolve discrepancies with vendors promptly.
• Act as the primary liaison for third-party contractors and monitor service quality.

Key Responsibilities & Duties

• Schedule and oversee maintenance activities ensuring optimal functionality of building systems.
• Review and code facility-related invoices ensuring accuracy and timely submission.
• Coordinate office logistics including moves, seating arrangements, and furniture setups.
• Maintain inventory records for supplies and equipment ensuring operational readiness.
• Monitor vendor performance and track departmental spending against the annual budget.
• Ensure compliance with safety regulations through regular inspections and maintenance coordination.
• Facilitate vendor onboarding processes and maintain service quality standards.
• Assist in financial reconciliation and resolve discrepancies with service providers.

Job Requirements

• Bachelor of Laws (LL.B) degree or equivalent educational background required.
• Minimum of 3 years experience in facilities, property management, or office operations.
• Basic understanding of accounts payable processes and budget tracking.
• Proficiency in coordinating maintenance activities and vendor management.
• Strong organizational skills for managing inventory and operational logistics.
• Knowledge of OSHA and local safety regulations compliance requirements.
• Ability to work in a hybrid environment with flexibility for onsite presence.
• Excellent communication skills for liaising with vendors and internal teams.