Legal Secretary

Overview

• Provide expert legal secretarial support in a fast-paced litigation setting, ensuring seamless operations and document management excellence.
• Collaborate closely with attorneys to manage all phases of litigation, offering administrative and organizational expertise.
• Prepare, proofread, and file legal documents, including pleadings, discovery materials, and audits, ensuring accuracy and compliance.
• Maintain and update case databases, tracking statuses and relevant information for effective case management.
• Coordinate attorney schedules, client meetings, and travel arrangements to optimize workflow efficiency.
• Assist in trial preparation by organizing exhibits, indexing discovery, and preparing comprehensive trial binders.
• Ensure confidentiality and professionalism while managing high volumes of client files and sensitive information.
• Contribute to the firm's success by supporting operational transitions and maintaining productivity in dynamic environments.

Key Responsibilities & Duties

• Format legal documents using advanced Microsoft Word features, including TOA, TOC, and Styles, ensuring professional presentation.
• Summarize case details and prepare detailed reports for attorneys and clients to support litigation strategies.
• Conduct research and fact investigation to assist in case development and preparation.
• Draft, proofread, and finalize legal documents, ensuring compliance with procedural requirements and deadlines.
• File documents electronically with courts, adhering to jurisdictional guidelines and timelines.
• Manage attorney calendars, coordinate meetings, and arrange travel logistics for streamlined operations.
• Organize and maintain exhibits, briefs, and appendices for litigation proceedings, ensuring readiness for court presentations.
• Assist with trial preparation, including binder creation, exhibit indexing, and logistical support.

Job Requirements

• Bachelor of Arts (BA) degree required, preferably with a focus on legal studies or related fields.
• Minimum of 5 years of legal secretarial experience, with 7 years preferred for advanced proficiency.
• Expertise in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint, for document and schedule management.
• Experience with e-Filing systems and litigation documentation processes, ensuring compliance and accuracy.
• Strong organizational skills and ability to manage multiple deadlines effectively in a high-pressure environment.
• Knowledge of motions, discovery, evidence, and litigation procedures to support attorneys effectively.
• Excellent writing and communication skills with meticulous attention to detail and professionalism.
• Flexibility to work beyond regular hours and adapt to dynamic work arrangements as needed.